MLOZ health care image
logo mloz

Transforming IT Service Management: ITSM service desk for MLOZ

MLOZ, a healthcare organization, needed to modernize its outdated IT service desk to improve support efficiency and security. ACA Group implemented ASK Service Desk based on Jira Service Management, including a self-service portal, system integrations, and real-time reporting. This ITSM solution reduces response times, improves operational efficiency, and provides a secure, scalable platform for delivering high-quality IT support.

Read more
01

Challenge

MLOZ their outdated IT service desk struggled with limited reporting, inflexible SLAs, and poor integration, hindering efficiency and user satisfaction.


02

Solution

We implemented ASK Service Desk, a Jira Service Management solution, featuring a user-friendly self-service portal, seamless integrations, and real-time reporting.


03

Result

MLOZ now enjoys an innovative, efficient ITSM platform with faster response times, improved security, and significant time savings, delivering a superior support experience.

logo mloz

About MLOZ

MLOZ is an independent group of five dynamic health insurance funds, representing over two million members. As the third-largest insurance institution in Belgium, MLOZ is committed to being proactive and innovative in the health sector.

Challenge

Outdated systems hindering efficiency

MLOZ needed a modern, integrated IT service desk to handle over 70,000 tickets annually. Their existing service desk was outdated, no longer compatible with modern environments, and unable to integrate with external databases and applications. Key issues included:

  1. Limited reporting capabilities and inability to configure SLAs correctly.
  2. Lack of real-time follow-up and accurate reporting.
  3. No seamless integration with their existing Service Management Reporting Tool or a modern self-service portal.

MLOZ wanted a solution that would replace their outdated system with Jira Service Management, which would integrate seamlessly with their current Jira environment. The new system needed to offer flexible SLA configurations, real-time tracking, accurate reporting, and an enhanced self-service portal.

Solution

A tailored support & knowledge (ASK) service desk

MLOZ had already chosen Jira Service Management, so our focus was on seamless implementation and tight integration with their existing tools. We delivered the ASK Service Desk, a user-friendly and highly integrated solution that addressed all their needs:

  • Enhanced self-service portal: Integrated with Confluence for a robust knowledge base, enabling users to find solutions independently and reducing the workload on service desk teams. The portal also features a clear, intuitive interface that makes ticket creation simple and efficient.

  • Improved agent efficiency: By integrating with MLOZ’s Configuration Management Database (CMDB), employees can view software configurations directly in tickets, saving significant time. Skype integration allows agents to quickly call end-users for faster issue resolution. Additionally, seamless integration with MLOZ’s Jira instance enables easy linking of tickets and issues, saving 12 man-days per year.

  • Real-time & accurate reporting: The implementation of the EazyBI plugin allows MLOZ to generate precise, real-time reports from complex Jira data automatically. Flexible SLA configurations ensure tailored timelines per team and incident type, optimizing efficiency and follow-up.

  • Better performance, security and follow-up: Jira’s responsive web technology enhances the efficiency and security of the service desk, supporting the latest browsers and mobile devices. Enhanced security features restrict ticket access based on user roles, reducing the risk of data leaks. A custom SMS notification system ensures minimal response times during escalations.

MLOZ service desk
Result

A future-proof ITSM solution

MLOZ now benefits from a modern, efficient ITSM platform that delivers faster response times, improved security, and significant time savings. The new system has transformed their service desk operations, enhancing both user and agent satisfaction while supporting their innovative goals in the health sector. With ASK Service Desk, MLOZ has achieved a future-proof solution that aligns with their commitment to excellence and innovation.

Tickets per year

Service desk agents

+

Customers

+

Teams

Thanks to our partnership with ACA, our Demand, Incident, Problem and Release processes are fully integrated into the Jira suite. The approach proposed by ACA has been essential to the success of this integration.
Serge Noblet
Head of Solution Delivery at MLOZ
mloz logo
serge noblet
Thanks to our partnership with ACA, our Demand, Incident, Problem and Release processes are fully integrated into the Jira suite. The approach proposed by ACA has been essential to the success of this integration.
Serge NobletHead of Solution Delivery at MLOZ
mloz logo
serge noblet
Let's work together!

Want to upgrade your IT Service Desk?

Then Jira might be the solution for you. Let's talk!

ACA mug
Let's work together!

Want to upgrade your IT Service Desk?

Then Jira might be the solution for you. Let's talk!

ACA mug
Let's work together!

Want to upgrade your IT Service Desk?

Then Jira might be the solution for you. Let's talk!

ACA mug
Let's work together!

Want to upgrade your IT Service Desk?

Then Jira might be the solution for you. Let's talk!

ACA mug

Related cases

Discover how our customized solutions have transformed IT support for various organizations. From optimizing workflows for public sector agencies to integrating advanced service management tools for corporate teams. Explore how we can help your organization achieve similar success! 

Renson, a manufacturer in the outdoor living and climate control sector, needed a centralized solution to manage patio covers, shading, lighting, heating, and air quality systems across diverse hardware and networks. ACA Group developed integrated control applications that ensured reliable connectivity and unified system management. During COVID-19, a CO₂ monitoring feature was delivered within two weeks, resulting in faster product innovation and improved indoor and outdoor environmental control.

Renson smart home app
Renson smart home app
RENSON_logo_without slogan

Stad Hasselt, a local government organization in the public sector, wanted to improve digital access to municipal services through a mobile application but faced low usability and user adoption. ACA Group conducted UX audits and real-world user testing to optimize the app’s design and functionality. This resulted in a user-friendly mobile app with higher user satisfaction and improved accessibility to city services for residents.

Overview picture of the city of Hasselt made with a drone
Overview picture of the city of Hasselt made with a drone
Logo City of Hasselt

Attentia, a provider in the HR and wellbeing services sector, needed to improve its customer journey and online presence but faced challenges with fragmented digital platforms. ACA Group developed a unified, future-proof website by consolidating multiple systems into one platform. This integrated web solution enhances the #OneAttentia experience, enabling customers to easily access services while improving operational efficiency, brand consistency, and digital engagement.

hands laptop
hands laptop
attentia logo

Duvel Moortgat, a brewery in the food and beverage industry, needed a reliable way to detect damaged pallets to ensure safe and efficient beer transport. ACA Group implemented an AI-powered computer vision solution that automatically identifies pallet defects during logistics processes. This automated quality control system reduces manual inspection, lowers operational costs, and improves supply chain efficiency and product quality.

1694073871-duvel-moortgat
1694073871-duvel-moortgat
duvel logo

MobilityPlus, a provider in the electric vehicle (EV) charging and sustainable mobility sector, needed to evolve from a standalone mobile app to a scalable digital platform but lacked a unified data and application architecture. ACA Group built an integrated digital ecosystem with a mobile app, web portal, Azure data platform, and AI-driven solutions. This enables data-driven operations, improves scalability, and supports business growth while strengthening MobilityPlus’ market position.

ev charger
ev charger
MobilityPlus logo

VDAB, a public employment service in the government sector, needed to ensure continuity of its district work voucher system after its external provider discontinued the service. ACA Group developed a secure digital platform to manage and distribute electronic district work vouchers, ensuring compliance and operational reliability. This solution enables uninterrupted service delivery, supports local community work initiatives, and improves efficiency in voucher management and administration.

government building
government building
vdab logo

Renson, a manufacturer in the outdoor living and climate control sector, needed a centralized solution to manage patio covers, shading, lighting, heating, and air quality systems across diverse hardware and networks. ACA Group developed integrated control applications that ensured reliable connectivity and unified system management. During COVID-19, a CO₂ monitoring feature was delivered within two weeks, resulting in faster product innovation and improved indoor and outdoor environmental control.

Renson smart home app
Renson smart home app
RENSON_logo_without slogan

Stad Hasselt, a local government organization in the public sector, wanted to improve digital access to municipal services through a mobile application but faced low usability and user adoption. ACA Group conducted UX audits and real-world user testing to optimize the app’s design and functionality. This resulted in a user-friendly mobile app with higher user satisfaction and improved accessibility to city services for residents.

Overview picture of the city of Hasselt made with a drone
Overview picture of the city of Hasselt made with a drone
Logo City of Hasselt

Attentia, a provider in the HR and wellbeing services sector, needed to improve its customer journey and online presence but faced challenges with fragmented digital platforms. ACA Group developed a unified, future-proof website by consolidating multiple systems into one platform. This integrated web solution enhances the #OneAttentia experience, enabling customers to easily access services while improving operational efficiency, brand consistency, and digital engagement.

hands laptop
hands laptop
attentia logo

Duvel Moortgat, a brewery in the food and beverage industry, needed a reliable way to detect damaged pallets to ensure safe and efficient beer transport. ACA Group implemented an AI-powered computer vision solution that automatically identifies pallet defects during logistics processes. This automated quality control system reduces manual inspection, lowers operational costs, and improves supply chain efficiency and product quality.

1694073871-duvel-moortgat
1694073871-duvel-moortgat
duvel logo

MobilityPlus, a provider in the electric vehicle (EV) charging and sustainable mobility sector, needed to evolve from a standalone mobile app to a scalable digital platform but lacked a unified data and application architecture. ACA Group built an integrated digital ecosystem with a mobile app, web portal, Azure data platform, and AI-driven solutions. This enables data-driven operations, improves scalability, and supports business growth while strengthening MobilityPlus’ market position.

ev charger
ev charger
MobilityPlus logo

VDAB, a public employment service in the government sector, needed to ensure continuity of its district work voucher system after its external provider discontinued the service. ACA Group developed a secure digital platform to manage and distribute electronic district work vouchers, ensuring compliance and operational reliability. This solution enables uninterrupted service delivery, supports local community work initiatives, and improves efficiency in voucher management and administration.

government building
government building
vdab logo

Share this case with your team!

Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation.

Deel dit via: