How our onboarding platform gives new colleagues a flying start. (And saves HR a lot of time)

The solution? Our own onboarding platform: N-ACA. And yes, that’s pronounced like the National Aeronautics and Space Administration 🚀.

What is the role of our new onboarding platform?

For new colleagues...

N-ACA is a digital guide that brings together all relevant onboarding information in one place. Colleagues can go through the process at their own pace.

Each step symbolizes an important part of their start here at ACA:

📥 Activating tools and accounts

🤝 Getting to know the team and colleagues

💡 Understanding our culture and values

🔧 Practical information to get started independently

For our HR team...

N-ACA is the platform where they can manage all onboarding information. No more documents spreak over different locations.

In addition, they can also follow up on all the individual employee journeys:

• Who is where in the process?
• What steps have already been taken?
• Where do we need to make adjustments?

A personal profile page. On this page, every colleague can track their progress and write a short bio.

The tech

With OutSystems, we opted for Low-Code.

Low-Code enabled us to develop a customized platform while keeping development hours to a minimum. This way, we combined the best of two worlds:

• the lower price tag of a standard solution
• and all the advantages of customization.

Low-Code offering lead Gregory Van Dorpe: “N-ACA proves that with Low-Code you can create a top-notch front end and a great user experience. There is a preconception that Low-Code equals basic user interfaces and limited possibilities. That's not true! N-ACA simply looks great.”

Another advantage of customization with OutSystems: it provides all hosting and operations. In other words, it hardly requires any maintenance for security and hosting.

The wink

N-ACA, inspired by NASA.

The space theme gives our onboarding platform its own touch. It also adds an element of fun.

To make the employee journey even more fun, we added a touch of gamification. We integrated several quizzes, for example. And colleagues can only unlock the next level of their onboarding once they have completed all assignments.

A personal mission page. Here, every colleague can track their onboarding quests and follow their progress through the entire journey.

The result of this onboarding platform? A lot of positive feedback from our new colleagues.

For our new colleagues...

• Support and clarity: there is a lot to take in when starting a new job. N-ACA helps new colleagues to keep an overview: all the information that matters is available in one place.
• A fun experience: N-ACA makes onboarding an experience, rather than a series of mandatory tasks.

For our HR team...

• Time savings: one central platform from which they can manage and monitor everything. No more updating documents in different locations.
• Peace of mind and better quality: because they can monitor everything, our HR team can now be sure that every new colleague has completed every step. This in turn leads to better onboardings.
• More focus on the human aspect: by digitizing certain parts of the onboarding process, we make face-to-face meetings less about ticking all the boxes, and more about real conversations.

For ACA as a company...

• Fully on brand: a professional and on-brand introduction to our company.
• Ready for work faster: our new colleagues get up to speed faster and get off to a flying start.

The back end: for HR’s eyes only. The Reporting tab provides them with an overview of all individual onboarding tracks.